Hybrid events often bring together a mix of people—attendees, speakers, sponsors, staff, VIPs… the list goes on. Not everyone needs the same information, access, or experience. That’s where user groups come in.
Hybridley gives you flexible tools to organize your audience into meaningful groups so you can streamline communication, customize content, and deliver a smoother experience for everyone involved.
Here’s how it works, and why it matters.
🎯 Why User Groups Matter
Think about your last event. Did everyone need access to every session? Probably not. With user groups, you can:
Assign specific sessions to specific groups (e.g., internal team training vs. public keynotes)
Customize email content based on role or ticket type
Show or hide navigation items depending on who’s logged in
Control access to replays, bonus materials, or breakout rooms
In short: the right people see the right things. No more clutter, confusion, or crossed wires.
🛠 How to Set Up User Groups in Hybridley
Head to the User Management Panel
Once you’re inside your event dashboard, navigate to the Users tab. From there, you’ll see the option to manage Groups.
Create a New Group
Click “Create Group,” name it something clear (e.g. Speakers, Gold Pass Attendees, Internal Staff), and save.
Add Users to the Group
You can do this one at a time, or bulk assign during CSV upload. Bonus: you can also tag users with multiple groups if needed.
Apply Group-Based Access Rules
Inside session settings, page visibility, or email campaigns, you’ll see the option to limit access or target content by group. Just select the one you want, and you’re good to go.
💡 Pro Tips
Pre-assign groups during registration by including group info in your user import CSV. Saves time on the backend.
Use clear, internal naming for your groups—your attendees won’t see the group name unless you choose to show it.
Combine with Email Filters to send targeted messages like “Exclusive VIP Networking Invite” or “Staff Logistics Reminder.”
🧪 Real-Life Use Case
Let’s say you’re hosting a hybrid healthcare conference with:
Doctors earning CE credits
Sponsors with a branded booth
A marketing team handling on-site logistics
You can:
Give doctors access to CE-eligible sessions only
Show sponsors a dashboard with booth analytics
Limit internal notes or materials to your staff group
The end result? A clean, intuitive experience for everyone involved.
🔒 Bonus: Content Protection for Select Groups
Some content, like proprietary slides or internal briefings, shouldn’t be public. With user groups, you can easily restrict access to pages, sessions, or recordings so only the right group sees it.
Wrapping Up
Whether you’re running a 30-person workshop or a 5,000-attendee summit, user groups help you scale without losing control.
It keeps things tidy behind the scenes and crystal-clear for your attendees—and that’s what great event experiences are built on.
Ready to set up your first group? Jump into the dashboard and start segmenting smarter.
